DOWNLOAD THE 2027 PLAYER BOOKLET HERE

Welcome to the official guide for the 27th Annual WCVNEA Tournament! This comprehensive booklet is designed to serve as your primary resource for everything you need to know about the upcoming tournament. Whether you’re a seasoned participant or joining us for the first time, you’ll find essential details that will help you prepare and
succeed.

The Tournament Committee has completed the eligibility and general information for the 27th Annual WCVNEA Tournament. Within this booklet you will find a very informative outline of the many important dates, events and divisional criteria for the tournament.

For the 2027 WCVNEA Tournament, CSR will be used to determine player and team divisions.

Player Media & Contact Information Consent
By participating in the WCVNEA Tournament, the player (“Participant”) acknowledges and agrees to the following:

• Image Use Consent: Participant grants WCVNEA Tournament, its affiliates, sponsors, and media partners the irrevocable right to use, reproduce, and distribute any photographs, video footage, or other media in which the Participant appears, taken during league events, games, or related activities. These images may be used for promotional, marketing, archival, or informational purposes across digital, print, and broadcast platforms without compensation.
• Contact Information Display: Participant consents to the display of their phone number within WCVNEA Tournament o􀆯icial software platforms, including but not limited to scheduling tools, team rosters, and communication systems, for the purpose of facilitating league operations, team coordination, and direct communication among league participants and administrators.

Participant understands that this consent is a condition of participation.

Registration: online at www.wcvnea.ca

Age Requirement: All players must be of legal drinking age to play in the licensed establishment where the qualifying league is played AND are at least 18 years of age.
Payouts: For the 2027 WCVNEA Championships, vouchers will be issued for winnings which can only be cashed at the Casino cage. Eligibility: All players must be sanctioned with VNEA, and the charter should be in good standing. Singles players must have played a minimum of 8 league nights in the 2026-27 season by Jan 24, 2027.

1. Active Player Status: Participants must be recognized as active players by their Charter Holder.
2. Identification: Players need to provide ID for prize money disbursements.
3. Random I.D. Checks: Participants are subject to random ID checks to verify eligibility.
4. Registration: To play in mini tournaments, players must be registered in the main tournament.

CSR Levels: Players should be aware of their CSR levels, which can be found on Compusport. Any player competing in a division lower than their ranking, whether in singles or teams, will be disqualified and forfeit all winnings. In team events, the entire team will be disqualified and forfeit any winnings. CSR will be used to determine eligibility in all events.

Information Booklet

CSR will be used to determine player and team divisions.

• CSR will be used to determine a player’s division. CSR will be captured on January 1, July 1 and November 30, 2026. The July 1 CSR will be used as the baseline. If a player’s CSR varies by 40 or more points from the July 1 baseline on either January 1 or November 30, the highest CSR will be used to determine their division.
• The CSR value will be available to charter holders and online at wcvnea.ca.
• Any player without a CSR must have a valid CSR by January 1, 2027 (minimum 3 stars), or they will be assigned a default CSR of 1750.

Children and Age Restrictions: The host venue is responsible for our event’s liquor license and security. It is their prerogative to decide the liquor, cannabis, and age policies. For the 2027 WCVNEA tournament, children under the age of 18 may not be allowed in the Event Center and Ball Rooms where matches take place. As there is a casino on site, there are further restrictions in other parts of the complex.

Dress Code: This policy ensures that all participants maintain a neat and respectful appearance during competitions.
Here are the key points:

• No halter tops, midriffs, tank tops, mini-skirts, or cut-offs (Shorts must be hemmed and reach approximately mid-thigh).
• Shirts must have sleeves.
• No suggestive attire.
• No ripped, torn, or stained clothing.
• Footwear is mandatory.
• Participants must present themselves neatly and cleanly.
• Dress code is enforced during all competitions, including mini tournaments.
• 15 minutes will be given to change into appropriate attire.

Rules and Guidelines: The governing rules of play are detailed in the 2026-2027 VNEA rule booklet and will be strictly adhered to along with the following:

8-BALL Team Format:

1. The 25-game format will be used in the Open Advanced and Open 8-Ball team events.
2. The 20-game format will be used in the Open Intermediate event.
3. The 16-game format will be used in the Open Regular, Open Novice and all Ladies 8-Ball team events.

The team with the most points at the end of the match will be declared the winner. If there is a tie in the total points, the teams will play another round, using the same roster as the last round. The team with the most points in the tie breaking round wins the match. Flip for the first break and alternate thereafter.

Singles Format:

All Singles events will be played using a Double Elimination format in the qualifying brackets. Participants in the final brackets will start with no losses and the brackets will be Double Elimination.

Substitution Rule: A team may substitute during a match if the following criteria are met

1. The opposing team captain must be notified before the start of the round in which the substitution is being made.
2. A player may not play an opposing team player more than once.
3. Once that player has played, he/she must keep that same position unless removed for a complete round and reinstated in a later round. Once a round has begun, no line-up changes may be made.

Determining the break:
Teams: Team captains will flip a coin prior to making the line-up (this feature is available on the CompuSport app, no coins needed). The winner of the coin toss has a choice of being home or visiting team. Teams must fill out the scoresheet completely. The teams will then break in accordance with the scoresheet. The order of the teams on compusport can be changed by going into options-flip home and away.

Singles: Flip a coin to determine the first break and alternate thereafter.

Table Use: Teams will play on two tables at all times. It will be the Tournament Director’s discretion to play matches on more than 2 tables. On Championship Monday, matches will be scheduled on three tables for five-player teams.

Official Scoresheet: The home scoresheet is the official scoresheet and will be used to settle any disputes. Both captains are responsible for the accuracy of the Home scoresheet after each game.

Electronic Devices: The use of a cell phone is not allowed while in a game (e.g.: answering a call or viewing a text). 1st offence is a warning to the player; a second infraction will be an Unsportsmanlike conduct given to the player. Headset/air buds are allowed for the 2027 Tournament.

Smartphone: These have become a valuable tool in helping referees determine close hits at the local and regional levels in the last few years. At WCVNEA, players may use their devices as an alternative to calling a Referee. If you decide to referee a shot yourself, the captain of the shooting team or a designated player may act as referee. If the acting referee cannot make the call, then the video can be used. Phones cannot be used for ordinary purposes during play, but may be used specifically for video review/refereeing under the stated procedure.

Start of Match: All matches will start at the posted time if the assigned tables are available. If player/players are absent, the match must still begin, and the absent player/players will have until the end of that round to show up. If they are not there by the end of the round, the absent player/players will lose that game 10-0. This rule is the same for all rounds.

Forfeits: If no team members are available 20 minutes after their posted match time, the team will be forfeited. Tournament Committee will decide on forfeits. However, if enough team members (1), but less than the full team, are available when the match is called, then those present must begin shooting (See 10-15-20 Rule for full details).

Team Roster: The “Official Team Roster” is the list of players on the scoresheet/computer.

Illegal Team Player: If a team plays an illegal player, the team will forfeit any match in progress or any match completed before their next round begins and will be eliminated from any further team competition. The team will forfeit any prize money.

Slow Play: Exaggerated slow play will be penalized. After a warning, any longer than ONE MINUTE between shots will be a foul. The third infraction will result in loss of game. Both teams/players will be timed.

Played Wrong Player: In the event that wrong people have played or are playing each other, the following procedure will be followed:

• If the game is completed, that score will be forwarded to the proper place that they are scheduled to play.
• If the game is not completed, the captains will get the proper people to the table and restart the game.
• If a game is played between the same opponents for a second time during the match, the score of the second time does not count.

End of Match: A match is considered over when a team can no longer mathematically win.

Practice: Teams may not practice during a match. A warning shall be issued, then an Unsportsmanlike Conduct, and loss of next game.

Protest Procedure: The protesting team or person will be required to deposit $50 with tournament o􀆯icials. If the protest is upheld, they will be refunded their deposit, and the tournament o􀆯icials will take proper measures in dealing with the situation. If the protest is declined, they will forfeit their deposit. Deposits will go into the general fund of the WCVNEA.

EVENT SCHEDULE

(These timings are subject to change depending on the number of entries in each event). Please check Compusport for timings for your division

Wednesday Feb 10, 2027
2:00 pm – 4:00 pm Referee Certification Course.
4:00 pm Scotch Doubles Tournament begins and Mini Tournaments if tables are available.

Thursday Feb 11, 2027
8:00 am 3 Player Team
3:00 pm Singles Competition Begins – CHECK Compusport FOR YOUR DIVISION TIMINGS.

Friday Feb 12, 2027
8:00 am All singles competitions continue.
6:00 pm Doubles Sign Up.

Saturday Feb 13, 2027
8:00 am All singles competitions continue.
8:00 am Doubles Tournament Starts.
3:00 pm Team competition begins – CHECK Compusport FOR YOUR DIVISION TIMINGS.

Sunday Feb 14, 2027
8:00 am Team Competition Continues.

Monday Feb 15, 2027
8:00 am Team Competition Continues.

JACK & JILL SCOTCH DOUBLES (Guy/Girl only)

• Divisions based on number of entries, maximum 232 teams.
• Level of Play: Teams will be placed based on combined CSR.
• Wednesday starting at 4 pm.
• Team Composition: Each Jack and Jill Scotch Doubles team will consist of one male and one female player.  Team members do not need to be from the same Charter Holder.
• Online Entry at wcvnea.ca starting Jan 1st, 2027.
• Entry fee is $70; a $10 green fee is included in each entry.
• Divisions 16 Team draws – double elimination.
• Before the draw, any changes can be made to a team. Once the draw is made, the CSR of the new player cannot take the team over the cap for the division they are in.
• No onsite entries UNLESS needed to make a division equal.

OPEN SCOTCH DOUBLES

• Divisions: Selected by Team CSR.
• Sign up: Friday at 6pm.
• Members do NOT need to be from the same charter. Race to 3 all draws.

SCOTCH DOUBLE RULES

• Alternate Team Breaks.
• Either Player can break.
• Alternate Shot.
• No Coaching.
• No Time Outs.
• No Referees.

3 Player Teams

• Divisions based on number of entries, maximum 112 teams.
• Level of Play: Teams will be placed based on combined CSR.
• Starts Thursday 11th Feb 8:00 am.
• Team Composition: 3 players, team members do not need to be from the same Charter Holder.
• Online Entry at wcvnea.ca starting Jan 1st, 2027.
• Entry fee is $150; a $10 green fee is included in each entry.
• Divisions 16 Team draws – double elimination.
• Before the draw, any changes can be made to a team. Once the draw is made, the CSR of the new player cannot take the team over the cap for the division they are in.
• No onsite entries UNLESS needed to make a division equal.

Sportsman: Teams that are eliminated in the early rounds of the Tournament may be eligible to play in the Sportsman Divisions. Divisions will be based on total CSR of the teams. There is no additional fee for  sportsman.

*The above is a guideline only. The exact cut-off points will be decided at the tournament, depending on the
number of entries in each event.

CSR will be used to determine a player’s division

• CSR will be used to determine a player’s division. CSR will be captured on January 1, July 1 and November 30, 2026. The July 1 CSR will be used as the baseline. If a player’s CSR varies by 40 or more points from the July 1 baseline on either January 1 or November 30, the highest CSR will be used to determine their division.
• The CSR value will be available to charter holders and online at wcvnea.ca.
• Any player without a CSR must have a valid CSR by January 1, 2027 (minimum 3 stars), or they will be assigned a default CSR of 1750.
• Players can always play at a higher level.

Example of how the July 1 baseline and 40-point variance rule are applied:

10-15-20 Rule: Match Timeliness and Procedures

Barcode Check-In System
Each table will feature a unique barcode associated with its number. Players/Teams are required to scan this barcode upon arrival at their assigned table. Scanning the barcode serves as a record of the player’s presence at the specified time. Failure to scan the barcode will be interpreted as the player not being
present at the table at the designated time.

Application of the 10-15-20 Rule
The 10-15-20 Rule is designed to ensure timely starts for all matches. This rule does not apply to matches that begin as scheduled; in these cases, a five-minute deduction (resulting in a 5-10-15 timing sequence) is implemented. On-time matches use the 5-10-15 sequence. Delayed matches use the 10-15-20
sequence.

Singles Matches Timing Guidelines
Matches that are on time are expected to begin at the scheduled start time and 5-10-15 timing sequence is used.

• 10 Minutes (delayed match): Both players must be present and ready to play within 10 minutes of the table assignment time. If only one player is present, that player is awarded one win.
• 15 Minutes: If the absent player has not arrived 15 minutes after the posted start time, the player present receives an additional win.
• 20 Minutes: After 20 minutes, if the absent player has not arrived, the match is forfeited in favor of the player present.

Team Matches Timing Guidelines

Matches that are on time are expected to begin at the scheduled start time and 5-10-15 timing sequence is used

• If at least one team member is present, the match must begin.
• 10 Minutes (delayed matches): Teams must be at the table and ready to play within 10 minutes of the table assignment time.
• 15 Minutes: If the absent team has not arrived 15 minutes after the table assignment time, the team present is awarded two 10-0 wins.
• 20 Minutes: After 20 minutes, the team present is awarded an additional two 10-0 wins, and the match is deemed a forfeit with the present team awarded the overall win.

Role of the Referee and Match Closure
If an opponent is not present, the player should call a referee. Once the referee has declared the match over, players must report to the Control Desk. The scoresheet should not be closed until this process is complete.